Scrum events are NOT working for you if…

DailyScrumMeeting

Image courtesy: agiletrick.com

Rarely does a agile coach get to transform a completely waterfall team/organization into agile these days. Majority of the organizations are already on the agile band wagon and claim to be doing some sort of agile, however; it is quite obvious that all is not working for them.

The start of an engagement for an agile coach is all about observation. Watching teams participate in Scrum events gives a good sense of the maturity of the individuals, team and organization. Here are things to look out for to know that Scrum events are not working:

  • There is a leader – We need leaders but we also believe that everyone in a Scrum team is a leader. Often, there is an individual or a couple of team members that are the “experts” and end up taking control of Scrum events. So if these “leaders” are calling the shots and driving all decisions, Scrum events are not working for you.
  • There is silence – Scrum teams are all about collaboration and communication. One of the key agile values is “Individuals and interactions over processes and tools”. So if your Scrum events are all about forced communication where team members are not motivated or do not feel safe to share their point of view, Scrum events are not working for you.
  • Something important keeps coming up – The occurrence of Scrum events have been designed to bring the team together frequently to be able to put the idea of inspection and adaptation in practice. However; often team members are absent from the Scrum events with the most common excuse being that there is an important issue to address. When doing Scrum, nothing is more important than the Scrum events. So if your team has something important to address when they should be collaborating, communicating, inspecting and adapting during a Scrum event, Scrum events are not working for you.
  • Design a solution – Every Scrum event had a recommended time box. For example, a daily Scrum should not be more than 15 minutes long or a sprint planning event should be 8 hours or less for a 4 week sprint. These time box recommendations work only when teams a disciplined in keeping a focused agenda for a event. However;  teams spend 30 to 45 minutes on a daily Scrum or a sprint planning session spans multiple days. This usually happens when team members get into a “design the solution” mode leading to significant waste. So if your Scrum events are turning into design and problem solving meetings, Scrum events are not working for you.
  • Team members are checked out – Knowing the significance and reasoning behind each Scrum event is crucial. Each Scrum event is specifically designed to achieve specific objectives in alignment with the agile values and principles. However, it is observed that team members do not focus on the value of the event but rather go through the motions. If you observe that team members are either checked out or focused on their individual goals, Scrum events are not working for you.
  • External decision makers – What the team can get done and how a business problem should be addressed are decisions that a Scrum team owns. A self managing Scrum team is one that makes decisions that are in the best interest of the project knowing their capabilities to deliver. If you Scrum team is under pressure from external forces and are unable to self manage and organize, you Scrum events are not working.
  • There is inconsistency – Having Scrum events occur consistently at the same time and as per a defined cadence is important to reduce complexity and build team discipline. For example; it is recommended the team has a daily Scrum in the morning to be able to create a plan for the day, however; if this is moved to afternoon on a give day and moved again the next day, it effects the consistency and causes unnecessary adjustments. If the occurrence of Scrum events is not consistent, Scrum events are not working for you.
  • Can’t we just – A phrase that is heard quite consistently when working with Scrum teams is “Can’t we just…”. This might be said when the Product Owner is trying to sneak in that extra story into the sprint backlog or when the team members are pushing to fix a bug in the next sprint and call the not done story done. If team members are constantly trying to find ways to step outside the Scrum boundaries, Scrum events are not working for you.

There are many more smells that are seen detrimental to the effectiveness of Scrum. Some of these include Scrum Master assigning work to team members, daily Scrum being a means for management reporting etc… I am sure you have observed many more smells that expose the ineffectiveness of a Scrum event. Please share in the comments below.

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